Office Accounting Specialist

Course IDCourse NameInstructorRoom NumberTime



The Office Accounting Specialist program is designed to provide a strong foundation in general office accounting skills and computer applications. The program will prepare the students for an entry-level to one-year-of-experience position in several areas, as well as increase the student’s potential for advancement. Developing computer skills and attitudes necessary to succeed on the job is the program objective.  This certificate program emphasizes the fundamentals to ensure that students are capable of performing the work, and also provides training to interpret, project, and analyze the numbers to favorably position the company for financial success.


After completing the office accounting program, graduates can work in a variety of positions, including Accounting Specialist, Auditor, Accounts Payable/Receivable, and Payroll Processor, Warehouse Clerk, Inventory Control, Assistant Controller, Accounting Clerk, Accounting Assistant, Office Administrator.


40 hours/week: 14 Weeks

20 hours/week: 28 Weeks

Units: 55 /  Clock Hours: 550

Prerequisite: none

ACCT101 Accounting Principles 20 200
ACCT102 Computerized Accounting 20 200
BUS103 Word Processing 5 50
BUS104 Electronic Spreadsheet (Excel) 10 100



Generally accepted accounting principles refer to the standard framework of guidelines for financial accounting used in any given jurisdiction; generally known as accounting standards or standard accounting practice. These include the standards, conventions, and rules that accountants follow in recording and summarizing and in the preparation of financial statements.

Learning Objectives:

This course includes basic accounting theory and procedure and generally accepted accounting procedures.  Students will be introduced to

  • Basic Structure of Accounting
  • Recording Business Transactions
  • Accounts Receivable: The student will learn to handle accounts receivable from begin to end Students will be able to create invoices and record sales transactions. Record sales receipts and post payments. Generate reports pertain to sales and receivables. Check customer’s credit background and collections.
  • Accounts Payables: Students will learn to perform full-cycle accounts payable duties, including matching/batching, coding, cutting checks, post journal entries and prepare month-end accruals.

General Ledger: This course will teach the students the elements of general ledger to ensure that companies properly account for financial transactions and accurately report monthly results. Such tasks include participating in the month-end general close process, prepare journal entries, complete monthly account reconciliations and prepare financial reports and schedules.

  • Payroll: This course covers a thorough study of payroll processing, payroll taxes and sales and property taxes.
  • Merchandise Inventory: refers to merchandise procured by a merchant for resell. Merchandising companies sell products such as clothing, auto parts and other tangible products.
  •  Measuring Business Income:
  • Define net income, and explain the assumptions underlying income measurement and their ethical application
  • Define accrual accounting, and explain how it is accomplished
  • Identify four situations that require adjusting entries, and illustrate typical adjusting entreis
  • Prepare financial statements from an adjusted trial balance
  • Describe the accounting cycle and explain the purposes of closing entries
  • Use accrual-based information to analyze cash flows
  • Journalizing And Preparing Financial Statements
  • Analyze business transactions
  • Journalize the business transaction
  • Post the transactions to the general ledger accounts
  • Prepare a trial balance
  • Prepare the required adjusting entries for the worksheet
  • Prepare financial statements (income statement, statement of owner’s equity, balance sheet, statement of cash flow)
  • Journalize and post adjusting entries
  • Journalize and post closing entries
  • Prepare a post-closing trial balance
  • Interpret the financial information

ACCT102 – Computerized Accounting


This course familiarizes the student with a popular computerized accounting package. Students will learn how to set up a new company including setting up security, chart of accounts, preferences and customization of forms and reports.

Prerequisite: ACCT101

Learning Objectives:

Will implement those concepts in learning objectives of ACCT101 with Quickbooks software.



Students will learn the Word software’s functions and techniques to prepare documents. Specific topics to be included are: text-editing, formatting, mail-merge, document filing, management and printings. Students will learn to prepare memos, letters, resumes, flyers, brochures, letterheads, newsletters and modify templates.



Topics include creating formulas, calculating values, and analyzing data; presenting information visually with graphics, charts, and diagrams; building PivotTable dynamic views; using the new Excel Web App; reusing information from databases and other documents; creating macros to automate repetitive tasks and simplify your work; and other core topics.

Prerequisites: none